On the Meeting Date • The meeting was carried out with transparency, fairness, and equitable treatment of all shareholders. Appropriate registration procedure was prepared by the Bank, with facilities provided by Bank staff, classified by type of attendees, i.e. shareholders attending in person and proxies attending on shareholders’ behalf. The barcode system was used to ensure rapid and accurate registration procedure. Voting card was available for each attendee to vote on each item of the agenda. Moreover, the Bank also provided shuttle bus service at various spots and sufficient parking space to serve the shareholders. • Before starting the meeting, the Chairman assigned the Company Secretary to clearly inform the meeting of the voting and counting methods. • During the meeting, the Chairman proceeded with the meeting in order of the items on the agenda. The Chairman also encouraged the shareholders to cast votes and raise questions and comments. • The vote casting and vote counting were undertaken openly and transparently. Capital Law Co., Ltd,, external legal consultant, were invited to be inspectors of the voting method, collection of ballots, counting and validation of the voting results on all agenda items. The Company Secretary announced the voting result of all agenda items. After the Meeting • After the meeting, resolutions of the meeting were disclosed via the SET system, with voting details, i.e. approved, disapproved and abstain, of each agenda item. • Minutes of the meeting which contained complete details including attendance record of the directors, without the additional agenda that indicated in the invitation letter, clarification on key items, summary of questions, answers and comments during the meeting were submitted to the SET and related agencies within 14 days after the meeting date, and posted on the Bank’s website (www.ttbbank.com), both Thai and English version, for verification by the shareholders. • Furthermore, the Bank provided a recording of the meeting for the shareholders who could not attend the meeting. Interested shareholders can contact the Bank for details. Equitable Treatment of Shareholders The Bank places importance on and assures all shareholders of their rights to fair and equitable treatment, i.e. major shareholders, minority shareholders, institutional investors, and foreign shareholders. All shareholders are treated with fairness and equality as summarized below: Rights to regularly and timely obtain adequate information on business performance • The Bank ensures that the shareholders are provided with complete news and information apart from those disclosed via the SET’s communication system. All significant and updated information are posted on the Bank’s website (www.ttbbank.com). Rights to attend the shareholders’ meeting • All shareholders have equitable right to attend the meeting. Opportunity is opened to those who are unable to attend the meeting in person to appoint proxies to attend at the meeting on their behalf. TMBThanachart Bank Public Company Limited 166
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